Security and personal information

• Only minimal personal data is collected: email address, display name, and region. Display name may be an alias.
• Email addresses are used for registration, login and for system-generated single-recipient emails (sent from the system email address).
• Access to the system is granted by clicking a single-use link sent to the registering email address.
• Precise personal or apiary addresses are not collected or shared.
• The authors take care to protect data integrity but cannot guarantee it; users should maintain their own backups where appropriate.

Objects stored in the system

• Apiary — name and optional photos
• Hive — numeric identifier within an apiary plus hive properties
• Queen — named individual with start/end dates, properties and optional assignment to a hive (one queen per hive)
• Inspection — record of a hive inspection on a given date
• Split — record of splitting a hive to create a new hive

Hive properties

• Apiary — apiary name containing the hive
• Hive number — integer identifier within the apiary
• Queen state — Queened, Queenless, Queen Cell, Laying worker, or Maybe
• Mother — origin of queen cells or eggs moved in
• Brood box type — options such as wooden national, poly national, 14×12, NUC, etc.
• Number of supers — integer
• In use — whether the hive is active

Queen properties

• Name
• Date start — acquisition date
• Date finished — date the queen left the hive
• Type — bee strain
• Mother — known mother or NOT KNOWN
• Colour — red, blue, green, white or yellow
• Source — who the queen was acquired from
• Marked — yes/no
• Clipped — yes/no

Inspection record fields

Most fields are optional; some values are auto‑filled with sensible defaults.

• Date — defaults to today
• Brood box type — defaults to last value; changeable via dropdown
• Number of supers — defaults to last value
• Did you see the queen? — optional (Yes/No)
• Frames of brood — optional integer
• Observed brood states — checkboxes for Eggs, Unsealed larvae, Sealed larvae, Drone brood, Queen cells
• Frames of food — optional integer
• Temper — dropdown selection
• Queen state — defaults to previous inspection; editable via dropdown
• Added a frame of eggs? — if yes, select source hive from your active hives
• Added a queen cell? — if yes, select source hive and method (on brood frame, grafted, or plugged)
• If a queen hatched — optional: assign a name
• Mark or remark queen? — dropdown yes/no
• Clip queen? — dropdown yes/no
• Requeening — optional: pick an unassigned queen from your list
• Added food? — choose type from dropdown
• Varroa treatment — record added/removed with removal and next-application intervals when appropriate
• Harvested honey? — specify number of frames and whether super or brood frames
• Set a user reminder? — specify days until reminder and reminder text
• Notes — free-text field
• Attach photos — optional upload for inspection record

Split (creating a new hive) — recordable fields

• Date of split — defaults to today
• New brood box type — select via dropdown
• New hive number — defaults to next available number
• Apiary for new hive — required; select from dropdown
• Frames moved (brood) — required integer
• Frames moved (food) — required integer
• Did you move the queen? — required; Yes/No/NOT KNOWN
• To the queenless box, did you add? — required; choose one: Nothing; newly acquired queen; queen from another of your hives; brood frame with queen cell(s); grafted queen cell; plugged queen cell
• If adding from another hive, select the source hive
• If introducing a new queen, select the queen by name from your unassigned queens
• Notes — optional free-text

Reminders

• Reminders notify users of checks or actions (e.g., remove treatment, inspect a recent graft).
• Reminders are generated automatically after certain actions (for example, varroa treatment or introduction of a queen cell) or can be set manually with a specific delay in days.
• Delivery options: by email on the day the reminder triggers; shown at login on the trigger day; or included in the Latest States report (covering from 2 days ago to 5 days ahead).
• Users can enable or disable any delivery method for their account.